REGULAR CITY COUNCIL MEETING MINUTES OF MONDAY, JANUARY 14, 2019

Members Present:  Mayor Hallum, Council members Benson, Ryman, Linder. Absent:  Council member O’Donnell

Following the Pledge of Allegiance, Mayor Hallum called the regular meeting to order at 6:30 p.m.

Motion by Benson seconded by Linder to approve the agenda as presented with the addition of a Small Cell Wireless Policy.   Upon roll call all voted aye.

Motion by Ryman seconded by Benson to approve the December 17, 2018, regular council meeting minutes as presented. Upon roll call all voted aye.

The Mayor asked if there were any citizens wishing to be heard with no one present wishing to speak.

The following notices were reviewed:

• Coalition Greater MN Cities (CGMC) Legislative Action Day 1/30/19; Admin Chladek will attend

• SEMLM Annual Meeting 1/31/19 in Byron; Admin Chladek will attend

• SMIF Thank you letter for annual contribution

• Neighborhood information meeting flyer for 2019 Project to be held 1/23/19

• City of Rushford Village letter suggesting working together on development projects.

It was suggested a thank you letter be sent but note that we have no developer or projects in the works at this time that could be discussed.  Council member Ryman suggested a joint meeting be held to see how CRV feels they could participate/share in the investment needed for any future projects.  Council member Linder noted he had spoken with CRV Mayor Johnson and would also be in favor of a meeting.  It was decided a committee meeting (not full council) will be set up with CRV in the next few weeks.

Motion by Benson seconded by Ryman to approve the consent agenda consisting of the following:

• Approval of Verified Claims and Fund Summary Report for period ending 1/14/19

• Approval of the PWD Overtime & Banked Hours Report

• Approval of the Financial Statement and Investment Report

• Approval of the Police Dept. Revenue & Expense Report

• Approval of the Police Dept. Activity Report

• Approval of the Utilities Fund Recap Report

• Recap of building/zoning permits issued 2013-2018 and the History of building/zoning permits since 1989.  In 2018 two new homes and one duplex were constructed.  Sixty other permits were issued for residential and commercial alterations.

• Approval of Res 2019-002 Approval of a matching funds Micro Grant to Il Luigi Italian Restaurant in the amount of $200.00 for musical entertainment for Valentine’s Day at 100 West Jessie St.

• Review of EDA Micro Grants Spreadsheets

Upon roll call all voted aye.

James Dailey, First Asst. Fire Chief, attended the meeting providing the recommendations of the Rushford Fire Dept. for the 2019 Fire Department Officers, Relief Association Board members, meetings and events, training and seminars planned for 2019.  The Fire Dept. officers are Chad Rasmussen, Chief, Dailey 1st Asst. Chief and Paul Corcoran 2nd Asst. Chief.  Relief Association President is Nick Smith.  The list of meetings, events and training was reviewed.  Dailey noted the department has updated a lot of their equipment and is possibly looking at an addition to the south side of the building for storage.  Motion by Ryman seconded by Linder to accept the recommendation of the department for officers, meetings, trainings and seminars for 2019.  Upon roll call all voted aye.

Dailey also provided a memo from Chief Rasmussen to approve the appointment, to be effective 1/14/19, of Tyler Hoskins to the Rushford Fire Department, having successfully completed the review and hiring process.  Classroom and on-line training will start in January.  Motion by Benson seconded by Linder to approve the appointment of Tyler Hoskins to the Rushford Fire Dept.  Upon roll call all voted aye.

Motion by Ryman seconded by Benson to approve Resolution 2019-001 Approving the Exemption from Lawful Gambling License for the National Wild Turkey Foundation fund raising event to be held on February 23, 2019 at the American Legion Club.  Upon roll call all voted aye.

Motion by Ryman seconded by Benson to approve Resolution 2019-003 Granting a Franchise Extension to June 23, 2019 to Ace Telephone Association, DBA Acentek.  Negotiations for the renewal of the franchise agreement have been taking place, but require further discussions and review.  City Attorney Mike Flaherty recommends an official extension of the agreement until terms have been agreed upon.  Upon roll call all voted aye.

Motion by Benson seconded by Linder to approve Resolution 2019-004 Acknowledging with Thanks a donation from Valley Crest Riders Snowmobile Club for $500.00 for equipment needs for the Rushford Fire Dept. Upon roll call all voted aye.

Motion by Ryman seconded by Benson of establishing the times and dates for the 2019 calendar of regular meetings of the Rushford City Council.  The normal meeting dates will be the second and fourth Mondays of each month with a 6:30 p.m. start time at the Rushford City Hall.  Upon roll call all voted aye.

Discussion was held on various engineering studies discussed at the last meeting:

• Bolton & Menk has revised the engineering study for the MDOT speed zone study cost to a not to exceed cost of $7,000.00.  No action was taken on this item at this time until we hear if the RP School will participate in the cost of the study.

• DNR Local Trails Connection Grant will re-use previous application information bringing the cost estimate to approximately $1,750.00.  Total cost estimate of the project is $260,000.00 requiring a $55,000.00 commitment from both the City and RP School if the grant is awarded.  No action was taken on this item at this time until we hear if the RP School will participate in the grant application and project cost.

• Outdoor Recreation Grant application cost will not exceed $3,150.00 with potential reduction with some city staff input.  This grant is a 50% matching grant for the canoe launch access area.  Motion by Benson seconded by Ryman to hire Bolton & Menk to  work on the Outdoor Recreation Grant application for canoe launch access funding.  Upon roll call all voted aye.

Motion by Ryman seconded by Linder to appoint Terri Benson as the Acting Mayor for calendar year 2019.  Benson shall preside at the meetings of the Council in the absence of the Mayor and shall during the absence of the Mayor from the City or during his disability, be Acting Mayor with full power as Mayor.  Upon roll call all voted aye.

Motion by Ryman seconded by Benson to approve the annual appointment of City councilors to the following boards and commissions as liaisons and/or voting members:  Planning Commission Jim O’Donnell, Airport Commission Chris Hallum, Library Board Jim O’Donnell, Municipal Electric Sally Ryman, Community Ed Terri Benson, Labor/Mgmt Chris Hallum and Terri Benson

Trees/Trails/Parks Andrew Linder, EDA Terri Benson and Sally Ryman, Safety Committee Chris Hallum. Upon roll call all voted aye.

Motion by Benson seconded by Linder to approve the appointment of volunteer citizens to the respective boards and commissions as listed below.  Existing incumbents whose terms are currently expired have been solicited as to their interest and have agreed to serve again:

Planning Commission – Tom Driscoll and Judy Darwin each for a three-year term

Municipal Electric Commission – Jeff Bunke and Steve Thorson each for a two-year term

Zoning Board of Appeals – Heather Larson a four-year term

Upon roll call all voted aye.

Motion by Ryman seconded by Benson to approve the following annual appointments:

Health Officer/Ambulance Dept.:  Chris Watres, MD, Winona Health;

Animal Control: Robert Brand; Fire Marshall: Fire Chief.

Primary Bank Depository:  Merchants Bank; Secondary Rushford State Bank

Forrester & Emergency Operations Director:  Administrator Chladek

Newspaper: Tri-County Record

Attorney & Prosecuting Attorney:  General Legal Services:  Michael E. Flaherty, Flaherty & Hood PA; Prosecuting Attorney:  Dwight Luhmann/Luhmann Law LLC

Upon roll call all voted aye.

A memo was provided to the Council on Small Cell Wireless Facilities and the need to establish policy/guidelines.  A recent change from the Federal Communications Commission (FCC) notes that if a City does not have aesthetic standards/guidelines for the deployment of small cell wireless facilities within the City by April 15, 2019, a City will be prohibited from imposing requirements on applicants.  The FCC code also takes effect January 14, 2019.  This means if the City intends to establish/adopt aesthetic standards ahead of the April deadline a placeholder policy (not an ordinance) should be put in place to allow the City some language in the short term before the FCC Order takes effect.  A sample policy was provided that will serve the purpose and still allow the City the opportunity to modify or amend language at a later date.  Motion by Ryman seconded by Benson to adopt the sample policy.  Upon roll call all voted aye.

Reports and Miscellaneous:

• Openings on Commissions and Boards:  2 for EDA, 2 for Airport, 1 for Electric, 1 for Planning

• Council member O’Donnell reported the Library board would be reviewing/scoring the applications for library director prior to choosing those to interview

• Council member Ryman reported the Electric Commission will have an engineer’s report to bring to Council for some potential upgrade projects

• Notification was received from the DNR that they intend to put portable bathrooms along the Root River Bike Trail and would not be allocating funds to existing restrooms at various sites.  Ryman noted that the Trail Towns group would be discussing this matter with the DNR as they did not feel this was the best course of action

• A letter was received from Bolton & Menk regarding the soil borings conducted within the Trunk Hwy 30 right-of-way.  The geotechnical testing conducted indicates horizontal directional drilling (trenchless) methods could be used at some time in the future if sanitary and water main lines were to be extended to the west.  This information was also requested from MDOT as they prepare their highway pavement overlay replacement project for Highway 30.

• Motion by Benson seconded by Ryman to approve Resolution 2019-005 State Flood Hazard Mitigation Grant Funding Assistance.  Clerk Zacher reported the existing Flood Hazard Mitigation Grant has received additional funding to complete an additional phase of work (Elm Street Pumping station rehabilitation) in the amount of $162,000.00. This work will be completed in 2019. Upon roll call all voted aye.

• Copies of three local newspaper articles from November and December regarding the RP School buildings and the RP Facilities meetings and decisions were provided for review.  Administrator Chladek also provided a memo summarizing the recent meeting with RP School and the City regarding the City’s position on what can/should be done with the building and site, presenting again the City’s list of available financing tools, the research and homework done on the structure and site use and the capability of the City to provide a “Plan B” for the RP School to consider.  It was noted there are several newly elected RP School Board members needing to be brought up to speed on all the detail and information before any decision to move forward is agreed upon.

Motion by Ryman seconded by Benson that the meeting be adjourned at approximately 7:40 p.m. Upon roll call all voted aye.

Submitted by: 

Kathy Zacher, City Clerk/Treas.

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